Effective Date: May 6, 2024
Last Updated: May 6, 2024

At Arts For All, Inc. (“Arts For All”), we respect your concerns about privacy and value the relationship that we have with you. This Privacy Policy (“Privacy Policy”) explains our approach to any Personal Information (as defined below) that we collect from you or which we have obtained about you from a third party and the purposes for which we process your Personal Information. It also sets out your rights in respect to our processing of your Personal Information that we collect through the following website https://www.arts-for-all.org/ (“our Website”); our social media activities on Facebook, Instagram, X (formerly Twitter), LinkedIn, Linktree, and YouTube (“our Official Social Media Accounts”); and our other activities and sources, including providing accessible art opportunities to New York City youth (collectively, “Arts For All Services”).

This Privacy Policy does not apply to Personal Information arising from Arts For All’s employment-related activities, which is covered by a separate internal Employee Privacy Statement.

Who We Are

Arts For All offers accessible artistic opportunities to children in the New York City area who face socio-economic, physical, or emotional barriers to exploring the arts. Through Arts For All, professional artists work with youth organizations to build self-confidence, self-expression, teamwork, resilience, and creativity in children.

For information about how we collect, use, and share your information, please see below.

Personal Information

“Personal Information” is information that identifies, relates to, or could reasonably be linked with you or your household.  

Information that We Collect From and About You

We collect Personal Information through your use of Arts For All Services, for example, when you register an account to access our Services, register your products, interact with our employees, sign up for marketing communications, make inquiries about our art programs, participate in an event, purchase items from our store, make a donation, or communicate with us.

Depending on how you use our Services, we collect different types of Personal Information from you:

Information that We Collect Directly

Arts For All may obtain the following Personal Information directly from you (1) through interactive forms on our Website, if you choose to provide it, (2) through your registration for, or attendance at, one of our events, (3) through your conversations with someone from Arts For All, (4) through your use of and access to our newsletters, emails, and Official Social Media Accounts, and (5) through other public sources:

•         Contact Information: such as your name, email address, phone number, address, and country of residence;
•         Demographic Information: such as race, sex, gender, first and second language, family income information;
•         Event Attendee Information: information you provide to use for the purpose of attending events;
•         Student Created Artwork: such as the art projects that were created by students in connection with the provision of Arts For All Services’
•         Student Photos: such as photos taken at Arts For All events, subject to participants signing a photo release; 
•         Other Information: information relevant to the provision of the Arts For All Services.

Information that You Choose to Share via the Arts For All Services

By using the Arts For All Services, you may elect to disclose Personal Information:

•         On message boards, public chat rooms, profile pages, blogs, research panels and communities, surveys, product review pages, and other services to which you are able to post information and content (including, without limitation, our Social Media Accounts). Please note that any information you post or disclose through these services will become public and may be available to other users and the general public; or
•         When you connect to our Official Social Media Accounts with your social media account, you may share information with your friends associated with your social media account, with other users, and with your social media account provider. By doing so, you authorize us to facilitate this sharing of information, and you understand that the use of shared information will be governed by the social media provider’s privacy policy. We have no control over the information that social media websites or social media plugins collect, store, or use. Before connecting to our Website from a social media website or using a social media plugin on our Website, please be certain that you understand the social media website’s Privacy Policy and how it may gather information about your use of our Website.

Personal Information Provided by Third Parties

In certain cases, we also receive publicly available Personal Information about you from other sources, for example, information from publicly available databases, such as the Department of Education’s demographic database or public donor databases.

Information that We Collect Through Cookies and Technology

When you visit our Website or open an email or newsletter that we send you, we may collect information about your usage and device by automated means or by using technologies such as cookies. As set forth in more detail below, we may also collect information about your usage and browsing habits using various web-based technologies, including but not limited to cookies.

Cookies

A “cookie” is a very small data file comprised of text and/or numbers that downloads on your computer hard drive (via your web browser) when you visit a website. Cookies notify a web server that you are returning to a specific web page on it, and they contain information about your web browsing that can save you time, such as by remembering your preferences, or they can track certain web browsing data (such as which site pages are more important in terms of traffic or which web browsers are preferred by site visitors) which can aid websites in enhancing the user/visitor experience. Cookies cannot be executed as code or deliver viruses, and they can be controlled by end users through their browser settings (see below). Your browser may tell you how to be notified when you receive certain types of cookies and how to restrict or disable certain cookies. Some cookies may exist for only a single session and some are persistent for multiple sessions over time.

Types of Cookies

•         Strictly necessary cookies. Strictly necessary cookies enable you to navigate Arts For All Services. Without these absolutely necessary cookies, Arts For All Services will not perform as smoothly for you as we would like them to and we may not be able to provide certain aspects or features of Arts For All Services.
•         Functional cookies. Preference cookies collect information about your choices and preferences, and allow us to remember language or other local settings and customize Arts For All Services accordingly.  You have the ability to restrict or disable functional cookies, as described in the “Controlling Cookies” section.
•         Performance cookies. Analytics cookies collect information about your use of Arts For All Services and enable us to improve the way it works. For example, analytics cookies show us which are the most frequently visited pages on Arts For All Services, help us record any difficulties you have with Arts For All Services, and show us whether our advertising is effective or not. This allows us to see the overall patterns of usage on Arts For All Services, rather than the usage of a single person. We use the information to analyze traffic on Arts For All Services, but we do not examine this information for individually identifying information.  You have the ability to restrict or disable performance cookies, as described in the “Controlling Cookies” section.
•         Targeting and Social Media cookies. Advertising cookies are set to display targeted promotions or advertisements based upon your interests on Arts For All Services or to manage our advertising. These cookies collect information about your activities on Arts For All Services and other websites or services to provide you with targeted advertising. Social media cookies collect information about social media usage. You have the ability to restrict or disable targeting and social media cookies, as described in the “Controlling Cookies” section.

Controlling Cookies

Depending on the applicable law of your jurisdiction, we may ask for your consent for the placing of cookies on your device, with the exception of strictly necessary cookies.

You can change your settings for cookies and similar technologies here by visiting the preference center in the cookie banner of the site you are viewing. If you have already closed the cookie banner, you may need to select the cookie icon on the site to access the cookie banner and preference center.

Web browser settings can be adjusted to perform one or more of the following actions: delete all cookies, block all cookies, allow all cookies, block third-party cookies, clear all cookies when you close the browser, open a ‘private’ browsing session, install add-ons and plug-ins to extend browser functionality as it pertains to cookies.

Blocking some types of cookies may impact website experience and services.

More information on cookies can be found at www.allaboutcookies.org.

Google Analytics

Our Website uses Google Analytics, a web analytics service provided by Google, Inc. (“Google”). Google Analytics uses cookies to help us analyze how visitors use our website. The information generated by Google Analytics does not log or store IP addresses. In addition, Analytics provides controls to: disable collection of Google-signals data on a per-region basis. Google will not combine the IP address sent by your browser in connection with Google Analytics with other data. You can prevent Google Analytics cookies from being stored by setting your browser software accordingly. You can also opt-out of Google Analytics by downloading and installing the browser plug-in available at http://tools.google.com/dlpage/gaoptout?hl=e.

How We Use Information that We Collect From and About You

We may use your Personal Information for the following purposes:

•         Fulfillment of Services: We collect and maintain Personal Information that you voluntarily submit to us during your use of the Arts For All Services to enable us to perform the Arts For All Services, including administering, operating, maintaining, and securing our Website, newsletters, emails, and Official Social Media Accounts as required by Arts For All’s business needs, legal obligations, and contractual obligations. Please note also that our Terms of Use apply when we provide the Arts For All Services
•         Improvement of Services: We use your Personal Information you provide us with to conduct data analyses and customer surveys and studies, for example, to improve the efficiency of our Services. Similarly, we may use your Personal Information for quality and training purposes.
•         Marketing Communications: We carry out email marketing using your Personal Information. We use information that we observe about you from your interactions with our Website, our email communications to you and/or with Arts For All Services to send you marketing communications, if you have consented to receive such materials. We only provide marketing information about Arts For All Services; we do not provide information to third parties for non-Arts For All marketing purposes or to provide information about third-party goods and services). This can also include providing information, educational materials, and legal updates to individuals and entities who have consented to receive such material.
•         Hosting Events: We use your Personal Information you provide to facilitate and host events.
•         Business Administration and Legal Compliance: We use your Personal Information for the following business administration and legal compliance purposes, such as to comply with our legal obligations, to enforce our legal rights, to protect the rights of third parties, to perform necessary recordkeeping and accounting functions, and in connection with a business transaction such as a merger, a restructuring, or sale.

Who Do We Share Personal Information With, and Why?

Except to the extent necessary to fulfill our business obligations, we do not sell, transfer, or otherwise disclose to third parties any of the Personal Information that we collect directly from or about you. We do not permit third parties to whom we transfer Personal Information to use that information for any purposes other than the ones authorized by us, as described in this Privacy Policy.

We may transfer information collected from and about you to third-party service providers and business partners to the extent necessary to help us comply with our legal and contractual obligations and to provide our services. The third parties we may share information with include:

•         Our professional advisers such as lawyers and accountants.
•         Our funders.
•         Government or regulatory authorities.
•         Professional indemnity or other relevant insurers.
•         Regulators/tax authorities/corporate registries.
•         Third parties to whom we outsource certain services.
•         Third party postal or courier providers who assist us in delivering our postal marketing campaigns to you, or delivering documents related to a matter.
•         Please note this list is non-exhaustive and there may be other examples where we need to share with other third parties in order to provide the Arts For All Services as effectively as we can.

Finally, we may also disclose or share information collected from and about you (i) if you expressly request or authorize us to do so; (ii) if we are required to do so by law, legal ethics, or pursuant to legal process; (iii) in response to a request from law enforcement authorities or other government officials that we believe to be valid and legally enforceable; (iv) when we believe disclosure is necessary or appropriate to prevent financial loss, including to address disputes or claims and to respond to persons holding a legal or beneficial interest; (v) in connection with an investigation of suspected or actual fraud or illegal activity; (vi) when we believe that disclosure is necessary to protect our rights, property, or safety or to protect the rights, property, or safety of our employees, you, or others; (vii) in connection with the sale, transfer, or financing of all or part of an Arts For All business or its assets, including any such activities associated with a bankruptcy proceeding; or (viii) as a result of emergencies or acts of God.

How Do We Protect Personal Information?

We provide reasonable security controls (including technical, administrative, organizational, and physical measures) to protect electronic information that we receive from you against foreseeable hazards, but please note that no data transmission over the Internet and no data security measures can be guaranteed to be 100% secure.  

Children’s Privacy

We only collect information from students under 18 years of age who participate in an Arts For All program with the express consent of the students’ parent or legal guardian. If you believe that we have collected information from anyone under the age of 18 without the consent of their parent or legal guardian, please contact us as shown below and we will endeavor to return or delete any such information.

Links to Other Sites

Occasionally we provide links to other websites, social media platforms, or blogs for your convenience and information. Except to the extent that those websites, social media platforms, or blogs provide services with the authorization of and on behalf of Arts For All, they operate independently from Arts For All and are not under our control. These websites, social media platforms, and blogs have their own privacy notices and cookie policies in place, which we strongly suggest that you review if you visit any third-party links.  Additionally, the information in a third party privacy notice or cookie policy may change from time to time. Except to the limited extent that the third parties provide services to us or otherwise act on our behalf, we are not responsible for their content, any products or services they may offer, or any other uses that are not related to Arts For All Services.

Individual privacy policies of the plugins/services used by this site are below:

Data Retention

Your Personal Information is only processed for as long as needed to achieve the purposes set out in this Privacy Policy (considering contextual elements, such as the length of time we have an ongoing relationship with you and provide you our Services), or up until such time where you withdraw your consent for processing them. Application submissions, uploaded images and/or files through Contact Forms will be purged from the public-facing website within 1-year, however we may retain copies of this information within our internal document management system for our records, or as otherwise required by law. Arts For All may retain this information indefinitely for administrative, contact, or other necessary purposes.

Please note that if you unsubscribe from our marketing communications, our third-party vendor who manages Arts for All marketing communications will keep a record of your email address to ensure we do not send you marketing communications in the future.

How to Access, Change, or Delete Your Personal Information

You have the following rights in relation to the Personal Information we hold about you:

•         You may choose not to provide us with information that we request, but we may not be able to respond to your inquiry, register you for one of our events or activities, or provide you with additional information about our Services.
•         You may withdraw your consent to use, process, or share your Personal Information at any time.
•         Some browsers have a “Do Not Track” feature that lets you tell websites that you do not want to have your online activities tracked. These features are not yet uniform. Although we do not, at this time, honor “Do Not Track” signals from a web site browser, we offer you a choice about whether to accept cookies from our Website, and you may choose not to accept, or to later delete, cookies. Please refer to your browser’s Help instructions to learn more about cookies and other technologies and how to manage their use. If you choose not to accept, or to later delete, cookies, you will need to repeat this process each time you use a different computer or change browsers. If you choose not to accept cookies, some of your online functionality may be impaired.

Please note that some of these rights may be limited where we have an overriding interest or legal obligation to continue to process the data or where data may be exempt from disclosure due to reasons of legal professional privilege or professional secrecy obligations.

To exercise any of these rights, please contact Arts For All using the contact information provided in this Privacy Policy. In order to protect your privacy, we may ask you to confirm your Personal Information before we are able to assist you.

Changes or Updates to this Privacy Policy

We may update or change this Privacy Policy from time to time and without prior notice to you to reflect any changes to our use of your Personal Information. We may also make changes as required to comply with changes in applicable law or regulatory requirements. We will indicate at the top of this Privacy Policy when it was most recently updated. We encourage you to review this Privacy Policy periodically to be informed of how we collect and use your Personal Information.

How to Contact Us

If you have any questions about our information collection or our data protection practices, or if you wish to update or correct information provided to us or exercise any other rights you may have under applicable laws, please contact us using the Privacy Web Form.

We will respond promptly to your inquiries. When making an inquiry, you will need to provide your first and last name and email address to verify the lawfulness of the inquiry.